To clearly separate the concepts of “Who has the device” and “Who pays for the device”, each device in Velory has a Payor field. The payor can either be set to the company or the employee:
- If the company is set as the payor, the device cost will not affect any employee’s budget.
- If the employee is set as the payor, the device cost will be deducted from the employee’s budget.
🧭 In this guide:
- Default payor settings
- How to set the payor for a device
- What happens when you reassign the device?
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Add payor information with CSV import
Default payor settings
The payor defaults to the company in the following cases:
- The device is unassigned.
- The device is assigned to a Space.
- The device is assigned to an employee without a budget.
- The device is purchased through the store by an employee without a budget.
The payor defaults to the employee in the following cases:
- The device is assigned to an employee with a budget. (Only here will deductions apply.)
- The device is purchased through the store by an employee who has a budget.
- The company has enabled card payment options.
- The company uses the Danish gross salary deduction program.
👉 If an employee does not have a budget at the time of purchase, the payor defaults to the company. Even if a budget is assigned later, the payor remains the company until it is manually updated.
How to set the payor for a device
Admins can view and update the payor for any device. Changes may affect how budget overages are calculated, depending on your company’s overage settings.
- Go to Asset management → Hardware.
- Search for the device you want to update.
- Click on the device name to see the details page.
- Under the Assignment section, find the Payor field.
- Choose either Company or Employee from the drop-down menu.
- Click Update to save your changes.
What happens when you reassign the device?
When a device is reassigned, the payor setting is automatically cleared, and you must set a new payor before saving.
- If reassigned to another employee → You can set the payor as either the company or the newly assigned employee.
- If reassigned to a space or left unassigned → The payor can only be the company.
👉 Each company is responsible for defining internal policies for how payor settings should be handled, particularly in cases involving budget overages.
Add payor information with CSV import
When importing devices and employee information via the CSV import function, there is a field called Payor in the template. This allows you to add or update payor information in bulk.
For more details, see the article about updating device and user information through CSV.