The information in this article is for general information purposes only and is not intended to serve as legal advice. Laws governing the subject matter may change quickly, so Velory cannot guarantee that the information on this site is current or correct. Should you have specific questions about this topic, you should consult with a legal advisor in your area.
When a device is ordered that exceeds an employee's assigned budget Velory will estimate a salary deduction for that purchase. For example, the budget allows phones for 300 SEK/month and the order is for a phone that costs 400 SEK/month, then an overage of 100 SEK ex. VAT for that device will be added to the payor.
You as an admin will be able to see all employees' salary deductions calculated with VAT included. It is up to you as an employer to decide if and how a salary deduction in Velory shall be handled in regards to the employees actual salary.
This article includes the following topics:
How to export salary deductions
- Go to Asset Management in the navigation bar, click on Employees and then Monthly payments.
- Here you will see a full list of all employees that currently have budget overages with their salary deductions calculated incl. VAT.
- If you expand on a row you will see full details for that device belonging to that employee. It could either be a monthly cost if the device is financed or it can be a one off deduction if the product is paid on one-off.
- You are able to export the list to CVS by clicking on Export to CSV.
Salary deductions from a Swedish tax perspective
Electronic equipment that an employee receives from their employer which the employee can take home and use privately outside working hours is usually perceived as a benefit (ie salary) but is exempt if:
- The product/service is of essential importance for the employee to be able to perform his or her duties.
- The benefit is of limited value to the employee.
- The benefits cannot be separated from the benefits of employment without difficulty.
The employee's choice of equipment
According to the above, the choice of equipment within the budget specified by the employer is unproblematic, ie. it does not constitute a benefit. But if the employee chooses equipment that is more expensive, above the budget, the question arises as to whether it's of significant importance. If the equipment is not of material importance, it's recommended that excess amounts should be taxed on benefits. The employee and the employer can together agree to make a gross salary deduction, but this deduction will only be noticeable if the acquired equipment is not taxed on benefits. If benefit taxation takes place, the effect will be the same as a net salary deduction.
The salary deduction is either pulled straight from the salary after taxes or from the salary before taxes. You as a company decide yourself how this should work for your company. Find more information about this topic at the Swedish Tax Agency (swe: Skatteverket) website.