When an employment ends you can easily manage the hardware connected to the employee ending with a structured offboarding process in Velory.
This article includes following topics:
How to offboard an employee:
- Go to Asset management in the navigation bar, click on Employee and find the employee you want to initiate offboarding for and go into the profile by clicking on the name.
- Click on Details and then Employee leaving.
- Here you see a view of all units assigned to this employee which you need to make a decision on if the employee should buy the device or if the device will be unassigned at the last day.
What happens with the hardware when an employee leaves?
Alternative 1: Unassign at last day and make available for others
The units will automatically be taken away from the employee leaving and the hardware will be unassign and available to be assigned to other employees or to a space.
Alternative 2: The employee will buy the device
You let the employee buy the device when he/she ends the employment. Your company makes the decisions on how the buying process is and to what price. Note that it may depend on if the device is on a lease and whether the financing contract is ongoing or ended.
Ongoing financing contract:
If an employee has financed the hardware they use and will leave before the contract period has ended, you as a company need to make some decisions about the contract since it is an early termination of a financing agreement.
Ended financing contract:
Since you normally send the hardware back to the financing partner at the end of the financing contract, your company needs to buy the hardware from the financing partner in order to then, for example, deduct the amount from the final salary if the employee wants to buy out the item when offboarded. You can read more in our section about financing hardware.
- When you have completed the form click on Initiate offboarding and you have now set a last day to this employee that you can see on the employee profile page and if there is any hardware that the employee will buy.
On the employees last day you as an admin will receive a notification email with a summary of what will happen to the employee’s devices. And a similar email will be sent to the employee if you have not checked the email box when initiating the onboarding process.
Note that if your company uses Directory Sync, the employee will not be terminated in your Directory Sync provider, you must update there separately. However, if an employee is removed from your Directory Sync provider first, that employee will be off-boarded in Velory. The units will not be updated to bought out if this is the case. You therefore, need to go into the device and remove it, otherwise it will remain as an unassigned device.