As a Velory admin, you can configure company-level settings. You do this in the company setting page following below steps and you can read more about each setting in this article.
- Go to your profile in the navigation bar, click on Settings then Details & Settings.
- Turn on or off the setting you want to enable/disable.
- Click on Update in the bottom of the page when you are done with your changes.
In this article we will go through the different settings:
- Your company details
- Payroll manager
- Hide company assets from employees
- Allow employees to order to any location
- Disable all outgoing email to employees
- IMEI/Serial number editing for employees
- Include manually registered devices in budget calculations
- Automatically mark one-off devices as received
Your company details
In this section, you can input your company's details, including the logo, name, organization number, and address. The address provided here will be used for billing purposes.
Payroll manager
If someone in your company is responsible for managing orders that go beyond the assigned budget, you can enter their contact details here. This is for internal reference only. For example, if the person handling salary deductions isn’t an admin in Velory and can’t access the monthly payments report, this helps you as an admin know who to share it with — based on your company’s internal process of course.
Hide company assets from employees
Choose whether the company's equipment should be shown or hidden from the employees with this setting. The toggle is turned on by default, but if you choose to turn it off employees who are logged in will be able to see all the company's employees and devices. They do not have rights to change, remove, or add anything, but instead gain greater insight into the company by seeing this information.
- Go to your profile in the navigation bar, click on Settings then Details & Settings.
- Turn on or off the setting you want to enable/disable.
- Click on Update in the bottom of the page when you are done with your changes.
Allow employees to order to any location
If the setting is active, employees can select any available company location during checkout. However, if the setting is inactive, they're limited to choosing only the location they're specifically assigned to.
Disable all outgoing email to employees
If you enable this setting employees will not receive any emails from the platform. Emails for resetting passwords are excluded and these will still be sent to employees if requested. Admins will continue to receive emails when this setting is enabled.
Things to consider:
- When adding employees through CSV import you have the option to choose if you want to send invitation email to employees, if you add “Yes” in that field the invitation emails will not be sent if this setting is enabled.
- If you manually add an employee you will not see the option to send an invitation email to that employee, nor see the send onboarding email on the employee profile with this setting enabled.
- You can still add employees through email invitations with this setting enabled. Keep in mind that you are not able to send invitations to emails that are already registered, that means you can not manually add the employee first and then send the invitation email because the email address is then already registered. The employees receiving invitations emails will create their profile themselves.
- Go to your profile in the navigation bar, click on Settings then Details & Settings.
- Turn on or off the setting you want to enable/disable.
- Click on Update in the bottom of the page when you are done with your changes.
IMEI/Serial number editing for employees
By default, employees are not able to edit information about IMEI and Serial numbers for devices, only admins. But if you enable this setting, the fields are visible for employees and they can manually edit the information. This setting does not affect the “mark as received” functionality on an order.
- Go to your profile in the navigation bar, click on Settings then Details & Settings.
- Turn on or off the setting you want to enable/disable.
- Click on Update in the bottom of the page when you are done with your changes.
Include manually registered devices in budget calculations
With this setting enabled, all devices that are not bought through the store and are on lease will also be represented in the users budget. Since this feature was implemented in March 2023 and would change existing behavior for devices which are manually registered, all companies using Velory before March 2023 will have this setting disabled by default. All manually registered devices will continue to be exclusionary in users budgets until this setting is enabled.
Companies which started using Velory after March 2023 will have this setting enabled by default and all manually added devices on lease will be automatically included in the employees budget calculations.
- Go to your profile in the navigation bar, click on Settings then Details & Settings.
- Turn on or off the setting you want to enable/disable.
- Click on Update in the bottom of the page when you are done with your changes.
Note that the budget that is allocated the employee needs to match the device payment option on the manually added device. For instance, if an employee's budget is meant to cover a one-off purchased device, the budget should also have the payment option set as a one-off fee.
Automatically mark one-off devices as received
With this setting enabled, one-off purchases made through the Velory store are automatically marked as “received”. The device's status update is seamlessly executed under two conditions: firstly, upon notification from the integrated delivery partner to Velory about the device being delivered; or secondly, if the delivery partner is not integrated, within a span of 14 days from the reseller updating the order status to "shipped."
This functionality is not available for leased equipment which have leasing terms that base the leasing period upon the receipt of the device. With this setting disabled, users, admins or service accounts will manually need to mark each device as received to update the status.
Note that enabling this functionality does not affect existing devices and orders.
- Go to your profile in the navigation bar, click on Settings then Details & Settings.
- Turn on or off the setting you want to enable/disable.
- Click on Update in the bottom of the page when you are done with your changes.