👉 Note: this functionality is only available on the Pro billing plan.
Keeping track of devices shouldn’t depend on where they were bought. With External Purchase Capture, you can automatically bring hardware bought outside Velory into your inventory — no manual work needed.
Instead of uploading files or creating devices one by one, simply forward supplier emails, and Velory takes care of the rest.
🧠In this guide:
Enable external purchase capture
To get started:
- Go to Settings → Integrations
- Enable External hardware purchases
Once enabled, you’ll get a unique Velory email address for your company.
You can then:
- Manually forward supplier emails including the invoice
- Or set up automatic forwarding (for example: emails containing “invoice” or “order confirmation”) in your own email inbox
How it works
Here’s the flow;
- A supplier sends an order confirmation with an invoice
- You forward the email to your automatically created Velory address
- Velory reads the email and attachments
- Devices are automatically created in your inventory
Behind the scenes, Velory uses AI to extract details like:
- Device model
- Quantity
- Supplier
- Purchase date
- Cost
- Category
- (When possible) user assignment
Review imported devices
If something looks unclear or incomplete, the device will land in:
Hardware → Needs review
Here you can quickly:
- Spot missing or uncertain data
- Fix details
- Assign users
- Confirm pricing
Once everything looks good, just click:
“Add to inventory” or “Mark as reviewed”
Done. The device is now part of your inventory.
What to expect
A few things worth knowing:
Smarter, not reckless
Velory only auto-adds devices when the data is reliable. Otherwise, you stay in control via “Needs review”.
Multiple devices? No problem
If an invoice includes several items, each device is created separately.
Emails are stored (but not visible yet)
We keep the original data for quality and improvements, even if there’s currently no UI for it.